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Meeting Availability Poll Template

A ready-made meeting question for finding a date and time that suits everyone. You add the real dates and times in the calendar before creating the poll.

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Template summary

  • Poll
  • 1 question

Find the time that works best for everyone.

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What this template measures

  • Which proposed times each participant can make.
  • Which time works for the most people, including "If need be" answers.

Questions included

  1. When are you available?

    Meeting · Required

    Dates and times: you choose them in the calendar before creating the poll.

When to use it

  • Scheduling a team meeting, interview or call.
  • Planning a social event or a club meeting.
  • Any time you would otherwise collect availability by email.

How to customize it

  • Pick the dates and times to offer in the calendar before creating the poll.
  • Edit the title, description and any question wording before you create the poll.
  • Add, remove, duplicate or reorder questions, and change whether each one is required.
  • Group questions into sections if the poll grows longer.
  • Choose settings such as the closing date, result visibility and password protection.

Nothing is saved until you select Create poll. The poll you create is your own copy; changing it never affects the template.

How responses and results work

  • Participants see the results after they respond (the default — you can change it).
  • You see every response on the poll’s manage page and can export them as a CSV file.